Finally, a sponsor’s brand can be valuable in helping to bolster your own brand and the credibility of the event which, again, helps to attract attendees.Of course, if you have never worked with sponsors before, getting started can seem a bit daunting. This template is easy to use and can be accessed on any device.This is a form that can be used for TeleHealth or TeleDentistry purposes.111 Pine St. Suite 1815, San Francisco, CA 94111,By clicking "Create My Account" you agree our. This includes e-mail reminders of upcoming sessions, reminders to participate in discussion forums, reminders that recordings have been posted – basically anything that helps to keep the event top of minds and draw attendees back into the experience.It is, of course, possible to over do it and annoy attendees with too much e-mail, but.Your attendees did, after all, sign up to attend and – particularly if they paid a registration fee – presumably want to benefit from the experience the event offers. ).Tell them about other speakers you’ve booked to develop credibility around your event and that it’s something worth being a part of.If they’re interested, explain what we need from them right then and there: I asked for a rough title and outline of their talk, and the format they preferred (live Q&A, recorded interview, or recorded lecture-style video).Recapped the call included topic and format of their talk,Asked for their availability to schedule introduction to interviewer, recordings, and dry-runs,Listed specific deadlines of when everything is due,Working session description: [DESCRIPTION],Researched their online material (blogs, videos, interviews) and created a Google Doc of canned questions,Introduced the speaker to the employee who would host the session via email and set up a call to develop their rapport,They reviewed the list of questions together and brainstorm more questions,We prioritized top five canned questions to ask in case there were no live questions,A week before the live session, get on a call with the speaker to do a final check-in (the meeting was hosted using a private YouTube Live session so they understood how to sign in),Live broadcast: Speaker was expected to sign into YouTube Live an hour ahead of time for audio and video check, review the talk points with HubSpot host, and build rapport for the session,They would review the talk track outline and go back and forth about what topics the speaker would want to hit on,We agreed on five questions that would be asked by the interviewer to guide the conversation,Booked an hour with the speaker and interviewer which gave enough time for audio and video check, review talking points, and record at least twice (in case the first run was too rough,Speaker chose topic and provided outline of talk track,Provided feedback on their outline based on what our sales audience is interested in (based on previous campaigns and blog performance),Book an hour of their time to record the session via YouTube Live,They recorded on their own and sent the video,Posts in relevant LinkedIn and Slack groups,Links to the event in sales reps' email signatures,All recorded videos were hosted on YouTube,Landing pages that hosted videos were tested,Reminder email to registrants have been scheduled so they remember to watch the videos,Emails are pre-scheduled to notify speakers to log into YouTube Live an hour before the broadcast time,Monitor your social media hashtag if you have one,Keep an eye on your email if case people have trouble accessing the event.

What online conferencing software do you use please? The best virtual events are so successful because a lot of planning goes into them. We're very excited that you're going to join us for [CONFERENCE NAME]. Here was my process for each format:The obvious goal for social media images is to make a person stop scrolling through their newsfeed and read what the event was about. Integrate with Zoom and 100+ apps.

All Rights Reserved. ).Still, if you are willing to do the planning and roll up your sleeves to tackle the areas I cover above, the chances you will host a virtual conference that knocks your attendees’ socks off are high.Get a regular dose of high-value resources along with access to the course platform selection guide and worksheet! Using our Form Builder, you can easily customize this form based on the school's branding.Free signup form for your Zoom webinars. Virtual meeting agenda template. Gather submissions and manage them easily. We have seen events use private Facebook and LinkedIn groups successfully, for example. Get going now. Once your dashboard is developed, Part 3 will walk you through how to read trends, understand correlations, and make decisions based on your newly acquired understanding of these concepts.

What will your brand and attendees get out of the experience? I sat with my team and brainstormed promotional tactics before deciding which were most viable. And, sponsors may be willing to offer giveaways to some or all of your attendees – and approach that gains exposure for the sponsor and helps to attract attendees. If you can pinpoint your target audience (try the.The most important step to producing a viable virtual conference is to get speakers in your industry. In the second place, they are almost certain to have more questions and comments related to the content as a result of the spacing effect suggested in bullet one above.Recording (and related resources) of this free Webinar on. These different approaches should, of course, come with different price tags – an opportunity to speak, for example, is much more valuable than a logo on a Web page.Ideally, you want sponsors to promote the event to their audience, and you my want to incentivize them to do this buy offering some number of complimentary tickets as part of the sponsorship package. Here we'll highlight some key general tips for the planner who must pivot.

We were then able to play the recording during the scheduled time for the sessions and one of the speaker’s colleagues stepped in to help with handling real-time Q&A for the sessions.We’re seen other virtual conferences make much more extensive use of pre-recorded sessions, usually with a similar approach to what I just described – they still play the sessions at a scheduled time, but then have real-time chat and Q&A to go along with it. People host these conferences strictly as a revenue stream. However, this approach is both technically challenging and not necessary for a successful meeting. You’ll have another medium to accelerate brand awareness, generate more leads, and develop authority as an industry leader.Imagine a conference.

By hosting a virtual conference, we were able to scale influencer marketing and associated the credibility of those influencers with the HubSpot brand. A Virtual Conference Registration Form is a tool for collecting applications for registration of members of an organization for an online conference. Easy to customize and embed. (e.g.