To get your planning off to the right start, you can download our free event Gantt chart template via the link below. This will give you a visual representation of how far out a task needs to be completed before event day, as well as indicate where jobs overlap.If you manage a group of people or use external agencies to plan your event, add the name of the person responsible for each task.If this is your first event, or you’re looking for some guidance on creating an event planning timeline, here are some suggestions on how to map your key milestones., such as defining your offering and target audience, setting goals or KPIs, identifying,Set your event logistics in place (venue, vendors, date) and get ready to launch your on-sale.Once tickets are on sale, this timeline should cover your PR, advertising, and marketing.Allow yourself time ahead of the event to confirm every detail (such as bump-in times, or staff training) and communicate with your vendors and sponsors for a smooth event day.All tasks that need to be completed on the day of your event.Include time in your planning to review the success of your event and report back to vendors and sponsors.You may wish to start with phase one, mapping out the time you need to prepare so you can select the ideal event date. We will take care of everything and make your event unforgettable. Connect with us monthly to get the tools, ideas, and inspiration you need to make reality. Our virtual event planners can assist you with the venue, theme, event activities, post-event follow-up, and more.Our 24/7 virtual workforce can help you plan events of any scale or size and pitch ideas to make your events better and livelier. If necessary, we will provide further training,Once the VA is chosen, we will impart appropriate mock-training in the event management and related tools/software to ensure desired results are met,Our quality control team will review the work progress and ensure that the deadlines are met,Our team will provide complete documentation to trace any issues.

Like in this simple project plan template, they include deliverables like a.A lot of the time, simple project plans fail because they don’t list deliverables or the ones they do are too vague.For example, a good deliverable is very descriptive and has a due date. Also, we operate on complete transparency, so, you can be assured that no prepaid or hidden fees are charged. By choosing to hire a virtual event planning assistant from EVA will give you access to increased man-hours and larger skillsets.Because of our round-the-clock services and the time-zone difference, our virtual event planners can successfully plan and manage any events at half the time.With our remote event planners, you have the leeway to onboard the resource numbers as per your project.

A day planner template helps you efficiently plan, organize, and schedule important tasks to maximize productivity. A Gantt chart tracks important tasks against a timeline. These days it might be an investor, a new client or a potential hire.It really doesn’t matter who the person is, you should probably create a simple project plan template for these people. If you are facing challenges in finding the right venue as per your budget, attendees number, and event size, then, you must hire our virtual event planning assistants. Copy and paste to create more time, or delete columns if you need less.Set the ideal start and end dates of each task in the date columns, along with the approximate duration of each activity.Using the ‘fill color’ option in the Excel toolbar, use colored cells to indicate where on the timeline each task will fall. For just $8 per hour, we offer the best virtual event planner solutions.EVA's virtual event planners can handle all your events with unparalleled attention to detail. Also, because of the volatile visa problem, the supply of better talent is slowly reducing. Our virtual event planners have extensive experience in organizing sales meetings, conferences, business meetings, group discussions, conferences, and more. Then they added simple flat icons to give each question some supporting info. This will help make your project plan more reader-friendly and easier to scan.With highly collaborative project plans, it’s important to make them easily accessible to all team members. Admin Tasks 9. Not sure where to start? From.So what is a Gantt chart, and why use one for events? Successfully schedule and manage all types of events by hiring a virtual event planning assistant at just $8 per hour.As one of the most successful virtual assistant companies, EVA's remote assistants offer industry-best virtual event planning services at a reasonable price. Budget for your event before it starts, create an actionable event planning checklist, and track tasks to keep everything running smoothly. You may have been working on a certain part for so long that you forget what came before it. That’s where a visual can help people get a better sense of what needs to be done and by when.There are a lot of moving pieces that contribute to the completion of a project.